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Board Minutes

Minutes from the Jun 10, 2008 Board Meeting

1. Mark Clarkson opened the meeting with a devotion and prayer.
2. Old Business


• Minutes Update – Wes Montgomery
  All minutes are approved to date and posted to the website.
  
  
• Policy Governance Manual Changes – Jay Bolick emailed the update to the Board
  
  
  • Motion: Jay Bolick mailed two proposed changes to the Policy Governance Manual:
    
    • First, Policy 2.3.2.3 states: The President shall not fail to annually address the corporate body in January for the purpose of keeping the corporate body informed of accomplishments in the current one year segment and communicate the Board’s long-term vision. This address may include, but is not restricted to, the introduction of new officers, recap of accomplishments, summarization of parent interviews and Board responses, reminders and board nomination criteria, promoting the ACCS conference, and information to address rumors and/or turmoil.

      I (Jay Bolick) propose that Policy 2.3.2.3 be changed to allow flexibility with regard to when the report is produced per the following: The president shall not fail to annually address the corporate body prior to the end of the academic year for the purpose of keeping the corporate body informed of accomplishments in the current one year segment and communicate the Board’s long-term vision. This address may include, but is not restricted to, the introduction of new officers, recap of accomplishments, summarization of parent interviews and Board responses, reminders and board nomination criteria, promoting the ACCS conference, and information to address rumors and/or turmoil.
      
      

    • Second, I (Jay Bolick) propose that Policy 2.3.2.3 be moved from “Agenda Planning” Policy to “President’s Role” Policy as Policy 2.4.6.
      
      Motion: John Hiester motioned that the recommendations be accepted and implemented with no further changes. Mark Hartley second. The motion passed unanimously.
    
    
    
  • President’s Letter
    
    The letter was discussed. All agreed that it was a tremendous letter. No feedback was received from outside the board.

• New Business
• Financial Report – John Hiester
  
  • Expenses on the building were a bit higher this year over last.
  • John is seeking auditors and obtaining quotes for services.
  • Tracking for the end of this fiscal year is more than $400,000 below budget – a great performance financially.
  
  
  
• Superintendent’s Report – Larry Stephenson
  Larry reported on various miscellaneous subjects, including:
  • Many things to be thankful for during the final weeks of school
  • Achieving our best finish ever financially and moving $73,000 to long term reserves.
  • Standard achievement test results was the best ever for CCS.
    • Aggregate performance was 85.8%
    • Aggregate math scores were 89% - our highest to date
    • The national average is 50%
  • Curriculum: CCS will act as a pilot school program for Veritas Press, they will do the following. The savings in dollars, time and effort are expected to be significant:
    • Provide all Classical Educational materials at each of our current “Lowest Prices”
    • Manage and maintain our complete inventory
    • Require no contract
  • Personnel changes: Mrs. Daniels is not returning (she is expecting a child), Mrs. Bloodworth will take over in 1st grade, Mrs Ben Stunwall will replace Mrs. Bloodworth. Mrs. Wigging is a new hire for the middle school (7th grade) – The staffing schedule for next year is currently complete.
  • Facilities: Recent expenditures include Top dressing the soccer field, replace and repair of a water pump (for the soccer field), new bleachers in front of the press box. We also received a significant donation of IBM computers which will be delivered in late July.
  • Athletics - CCS has their first State Championship – Girls Soccer and Men’s Golf.
    
  
  
• Agenda Items for July – Rick Wharton
  Agenda for the September Corporate Meeting
  
  
• Board Social – Rick Wharton
  The social will be held at the Stone Creek Chop House, on Monday July 21st
  
  


• September Corporate Meeting was discussed
  
  • The date is set for Saturday, September 13th
    The meeting will coincide with the CCS Picnic and Homecoming events.
  • The board discussed strategies to encourage participation
  • Mark Hartley is tasked with the following by the next board meeting:
    • Discussing an agenda with Gene Liechty and Larry Stevenson.
    • Defining a back-up plan in the case of bad weather.
    • Recommending a plan to draw participation.
    
    


3. Open Session

Claire Barrus commented that Rick’s letter was well written and well received. She also recommended that we sandwich the fall corporate meeting between lunch and the sports events and that we do more to promote the school’s accomplishments and events in the local newspapers with the objective of receiving more recognition such as that received by the Girls Soccer team..
4. John Hiester closed in prayer.
5. Meeting adjourned at 8:35 pm.
6. Executive Session followed.